The stages of preproduction vary depending on the type of project you’re filming (for instance, a 10-minute short film will have a significantly shorter and less involved preproduction period than a 90-minute movie). However, for most film production, the preproduction process follows similar steps:
Script breakdown: After a project is greenlit, you’ll need to finalize your shooting script. Once the script is locked, the first AD will comb through the screenplay and create a breakdown of all your times of day, locations, characters, stunts, extras, special effects, props, vehicles, animals, sound effects, music cues, and costumes—everything that is significant on a logistical level. The more prepared you are, the fewer surprises you’ll encounter during shooting or postproduction.
Budget: Once you know the logistical elements to prepare for, you’ll have to figure out how much it will cost. Whether you have a low budget or a high budget, now is the time to determine how you can achieve the vision of the film with the resources you have. Research the costs of everything you’ll need to figure out which funds to allocate where.
Schedule: Your production schedule (or shooting schedule) will help you figure out which scenes you shoot when, where you shoot them, and how many you shoot per day. Time is a valuable resource, especially if you have to deal with elements like daylight or weather.
Crew: Assemble your crew members and valuable department heads. You’ll want to hire a director, a first assistant director, a production manager, a cinematographer (known as the director of photography), a casting director, a production designer, and a costume designer. As preproduction moves along, these departments will expand, filling out your crew.
Planning: Each department works with the line producer to break down what they need to properly execute the director's vision. The planning stage also includes location scouting securing permits, creating a shot list and storyboard and figuring out props and equipment. Once you establish those needs, the line producer (or production manager) will check and revise the budget to make sure everything fits within the established parameters. You may want to remove some settings or props—or even rewrite scenes—to fit within your budget.
Talent: The casting director auditions talent for all the roles according to your script breakdown and director’s notes.
Rehearsal: At the end of the preproduction phase and before your film shoot begins, you’ll likely want to rehearse with the cast, figuring out the emotional and physical logistics of each scene. Meanwhile, your department heads will be heading into their final prepping stages, working with the production coordinator to ensure that all the pieces are in place. When everything is ready, it’s time to send out call sheets to the whole cast and crew, which outline the schedule for every shoot day during filming as the production phase begins.
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